Sample Letter – Freezing the Handicap Index

Sample Letter Applying Rule 7.1a – Freezing the Handicap Index

[Written on Club Stationery]

[Date]

 

Dear [Player Name],

After performing a review of your scoring record, the Handicap Committee has determined that your Handicap Index® is not reflective of your demonstrated ability.

In accordance with Rule 7.1a of the Rules of Handicapping, we have determined to adjust your Handicap Index due to [state reason – incapacitating injury, lack of score submissions, improvement of play following lessons, etc.].

In the interest of fair play, your Handicap Index will be frozen at [e.g., 7.6M] for a period of [state the duration of freeze]. Before the freeze is applied, you may appeal to the Handicap Committee either by letter or in person by [date]. If the Handicap Committee does not receive a response either in writing or verbally from you or determines that the reasons to freeze the Handicap Index are still valid, the new Handicap Index value will become effective on [date].

During this time, please continue to post your acceptable scores and observe all aspects of the Rules of Handicapping. The Handicap Committee will continue to review your scoring record to determine whether further action is required, or if the adjustment remains appropriate.

 

Sincerely,

 

Handicap Committee