Executive Assistant to Sr. Managing Directors


About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings. The USGA’s working jurisdiction comprises the United States, its territories and Mexico.

The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.

 


 

Location: 

Far Hills, NJ
 

Position Summary: 

The Executive Assistant to Sr. Managing Directors provides administrative support to two members of Senior Management Team, as well as Executive Department support in the areas of Technology and Microsoft PowerPoint. S/He provides support to USGA Hospitality for the U.S. Open in the areas of Staff and Transportation. S/He coordinates logistics of periodic Town Hall meetings and is responsible for creating and posting Executive Committee notebooks throughout year.

 


Duties 

General Administrative Support to Senior Managing Director, Business Affairs

  • Evaluate, prioritize and direct incoming phone calls, mail and email messages
  • Draft correspondence
  • Update Outlook contacts and calendar
  • Coordinate collection of Annual Department Plans
  • Assist with Travel Planning and Expense Reporting (coordinate with department specialist)
  • Other administrative tasks, as requested

General Administrative Support to Senior Managing Director, Public Services

  • Evaluate, prioritize and direct incoming phone calls, mail and email messages
  • Draft correspondence
  • Update Outlook contacts and calendar
  • Detailed editing of various types of documentation
  • Organize paper and electronic files in order to leave a comprehensive record for the future
  • Coordinate collection of Annual Department Plans
  • Assist with Travel Planning and Expense Reporting (coordinate with department specialist)
  • Other administrative tasks, as requested

Department Specialty: Technology and PowerPoint Presentations

  • Assist in creation of presentations for Executive Department, as requested
  • Seek ways to increase use of technology to better serve the needs of the Executive Department and the Association as a whole
  • Coordination of USGA Holiday Card

Coordinate production and posting of Executive Committee Notebooks Throughout Year

  • USGA Annual Meeting (February)
  • Spring Meeting (May/June – prior to U.S. Open)
  • Fall Meeting (October/November)

Consult with IT Department and other sources to enhance product’s user-friendliness and improve compatibility with latest electronic devices (enable electronic searching, editing, etc.). Consider:

  1. What we ask for (create a template for reports)
  2. How we package the information received
  3. How we deliver it to the Executive Committee

Town Hall Meetings and Other All-Staff Events

  • Coordination of periodic Program Leader meetings
  • Coordination of periodic Town Hall meetings and other all-staff meetings and events (i.e., Holiday Party)

U.S. Open Championship

  • Create online registration for USGA staff working the U.S. Open
  • Coordinate transportation for various groups served as part of US Open Hospitality (EVIPs, VIPs, Staff, possibly Rules Officials)

On-site Support at U.S. Open - Serve as Floater between Rules Hospitality and USGA 

 

Working Relationships 

  • All levels of USGA staff
  • Executive Committee and USGA Past Presidents
  • USGA Committee Members
  • The R&A
  • Golf related organizations/VIPs
  • Host venue representatives and other outside vendors

 


Knowledge, Education, Skills & Abilities 

  • Degree/diploma in Secretarial Science or related field (or at least 2 years’ experience)
  • Strong proficiency and enthusiasm for technology, including Microsoft Office (Access, Outlook, Word, Excel and PowerPoint)
  • Excellent telephone and interpersonal skills – diplomatic, friendly, personable, cooperative
  • Able to prioritize and meet tight deadlines and work well under pressure
  • Able to work independently and take initiative; professional, reliable and flexible
  • Extremely well organized and detail oriented
  • Proficiency in Adobe Acrobat Professional and Microsoft SharePoint (preferred but not required)


Additional Comments: 

This position requires:

  • Travel to site of U.S. Open (10-15 days per year) to serve as a Floater (as needed) in USGA Hospitality and Rules Hospitality areas
  • Willingness to work overtime as requested

 


To Apply: 

Please click on the following link: Executive Assistant to Sr. Managing Directors.  Please note: if you are applying to more than one Executive Assistant position, please submit only ONE application. 




 
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The USGA and Chevron have committed to using the game of golf to encourage students in science, technology, engineering and math (STEM) disciplines. This commitment has led to the creation of extensive golf-focused STEM teaching tools, and has resulted in charitable contributions to support golf-related programs through Eagles for Education™

At U.S. Open Championships the Chevron STEM ZONE™ is an interactive experience highlighting the science and math behind the game of golf through a variety of hands-on exhibits and experiments.

The partnership has also produced educational materials such as the Science of Golf video series and a nationally-distributed newspaper insert which are provided to teachers as tools to enhance existing curriculum in schools. These lessons teach the science behind the USGA’s equipment testing, handicapping, and agronomy efforts.

For more interactive experiences featuring golf-focused STEM lessons, visit the partnership homepage.


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For more information on Rolex and their celebration of the game, visit the Rolex and Golf homepage.



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For more information on IBM and the technology that powers the U.S. Open and businesses worldwide, visit http://www.usopen.com/IBM

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