Executive Assistant


About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings. The USGA’s working jurisdiction comprises the United States, its territories and Mexico.

The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries

 


 

Location: 

Far Hills, NJ
 

Position Summary: 

The Executive Assistant serves as main point of contact for Executive Committee members. S/He coordinates Executive Committee Spring and Fall Meetings and assists in transportation coordination for USGA Annual Meeting. S/He provides administrative support to USGA President as needed and coordinates periodic visits by USGA President and Vice President. Supports USGA Rules Hospitality for the U.S. Open.

 


What You Can Expect 

Department Specialty: Executive Committee Liaison

  • Serve as main point of contact for Executive Committee members
  • Provide administrative assistance, as needed, to President – Including maintenance of “President’s Calendar” database and reporting of information; coordination of periodic visits to Golf House to include meeting planning, transportation, accommodations and catering
  • Serve as backup administrative support for Executive Director
  • Create and maintain database for maintenance of contact information and championship assignment details (consider combining with President’s Calendar database)
  • Coordinate Annual Orientation for new Executive Committee Members
  • Assist with provision of stationery, uniforms, pins, etc., as required

Assist in Coordination of Executive Committee Meetings Throughout Year

  • USGA Annual Meeting (February): Assist with transportation coordination during USGA Annual Meeting
  • Coordinate Spring Meeting (May/June) prior to U.S. Open
  • Coordinate Fall Meeting (October/November)

U.S. Open Championship

  • Administrative support of U.S. Open Hospitality (Rules Hospitality) to include Executive Committee, Past Presidents and EVIP invitees
  • Travel to U.S. Open and provide on-site support in Rules Hospitality

General Administrative Support:

  • Assist in meeting planning for periodic special group events (i.e., Global meetings, Executive Retreats, etc.) as requested
  • Provide administrative assistance to Manager, Executive Operations as needed

Joseph C. Dey, Jr. Award and Bob Jones Award

  • Administer nominating process for Joseph C. Dey, Jr. Award and Bob Jones Award, whichincludes working closely with the Chairman (Executive Committee Member) of respective committee over a six-month period as well as supervising two large mailings (2,000 plus pieces of mail) for each award annually, plus multiple follow-up emails throughout the process.

 

 

Working Relationships 

  • All levels of USGA staff
  • Executive Committee and USGA Past Presidents
  • USGA Committee Members
  • The R&A
  • Golf related organizations/VIPs
  • Past U.S. Open Champions
  • Host venue representatives and other outside vendors

 


What You Bring to the USGA 

  • Degree/diploma in Secretarial Science or related field (or at least 2 years’ experience)
  • Strong proficiency and good understanding of Microsoft Office including Access, Outlook, Word, Excel
  • Excellent telephone and interpersonal skills – diplomatic, friendly, personable, cooperative
  • Able to prioritize and meet tight deadlines and work well under pressure
  • Able to work independently; reliable and flexible
  • Extremely well organized and detail oriented
  • Proficiency in Adobe Acrobat Professional (preferred but not required)


Additional Comments: 

This position will require:

  • Travel to site of Annual Meeting and U.S. Open (10-20 days per year)
  • Willingness to work overtime as requested

 


To Apply: 

Please click on the following link: Executive Assistant.  Please note: if you are applying to more than one Executive Assistant position, please submit only ONE application.

 




 
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The USGA and Chevron have committed to using the game of golf to encourage students in science, technology, engineering and math (STEM) disciplines. This commitment has led to the creation of extensive golf-focused STEM teaching tools, and has resulted in charitable contributions to support golf-related programs through Eagles for Education™

At U.S. Open Championships the Chevron STEM ZONE™ is an interactive experience highlighting the science and math behind the game of golf through a variety of hands-on exhibits and experiments.

The partnership has also produced educational materials such as the Science of Golf video series and a nationally-distributed newspaper insert which are provided to teachers as tools to enhance existing curriculum in schools. These lessons teach the science behind the USGA’s equipment testing, handicapping, and agronomy efforts.

For more interactive experiences featuring golf-focused STEM lessons, visit the partnership homepage.

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Rolex has been a longtime supporter of the USGA and salutes the sportsmanship and great traditions unique to the game. This support includes the Rules of Golf where Rolex has partnered with the USGA to ensure golfers understand and appreciate the game.

As the official timekeeper of the USGA and its championships, they also provide clocks throughout host sites for spectator convenience.

For more information on Rolex and their celebration of the game, visit the Rolex and Golf homepage.



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IBM
   

IBM has partnered with the USGA to bring the same technology, expertise, and innovation it provides to businesses all over the world to the USGA and golf's national championship.

IBM provides the information technology to develop and host the U.S. Open’s official website, www.usopen.com, as well as the mobile apps and scoring systems for the three U.S. Open championships. These real-time technology solutions provide an enhanced experience for fans following the championship onsite and online.

For more information on IBM and the technology that powers the U.S. Open and businesses worldwide, visit http://www.usopen.com/IBM

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Lexus is committed to partnering with the USGA to deliver a best-in-class experience for the world’s best golfers by providing a fleet of courtesy luxury vehicles for all USGA Championships.

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Together, American Express and the USGA have been providing world-class service to golf fans since 2006. By creating interactive U.S. Open experiences both onsite and online, American Express enhances the USGA’s effort to make the game more accessible and enjoyable for fans.

For more information on American Express visit www.americanexpress.com/entertainment


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