Executive Assistant


About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches, attracting players and fans from more than 160 countries. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, equipment standards and World Amateur Golf Rankings. The USGA’s reach is global with a working jurisdiction in the United States, its territories and Mexico, serving more than 25 million golfers and actively engaging 150 golf associations.

 

The USGA is one of the world’s foremost authorities on research, development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and invests in the development of the game through the delivery of its services and its ongoing “For the Good of the Game” grants program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.


 

Location: 

Far Hills, NJ
 

Position Summary: 

The Executive Assistant is responsible for providing administrative support to a Senior Managing Director for the USGA. This role is primarily focused on general administrative duties including but not limited to heavy calendar management; screening, prioritizing and directing incoming correspondences, calls, and messages; drafting correspondences and presentations; arranging travel and scheduling; ordering supplies; reporting; creating documentation; understanding key relationships; and ensuring the Senior Managing Director is prepared and operates optimally. This role works closely with a team of Executive Assistants in supporting other projects, initiatives and Executives as required.

 

Position requires proficiency in MS Office Suite, with an emphasis on Access.  A Microsoft Office test will be administered as part of the interview process. 


What You Can Expect 

  • Evaluate, prioritize and direct incoming phone calls, mail and email messages
  • Draft electronic and hard copy correspondence, including timely creation of thank you letters (develop 2-3 standard letters for use as templates)
  • Anticipate deadlines and requirements (including timely completion of registration on behalf of the Senior Managing Director at various events throughout the year); research and provide pertinent documentation to Senior Managing Director in advance of meetings in order to help him prepare; provide daily calendar and supporting documentation for that day’s meetings
  • Develop a keen understanding of important relationships between the USGA and other key organizations
  • Assist Senior Managing Director in the coordination of joint governance meetings
  • Assist with development of written policies and procedures
  • Travel Planning, including a substantial amount of international travel planning
  • Maintain Senior Managing Director’s Outlook (i.e. email, contacts, calendar, yearly schedule, etc.)
  • Assist with other administrative assignments, special projects, and other executive support
 

What You Bring to the USGA 

  • Required: 
    • Degree/diploma in Secretarial Science or related field (or at least 5 years' experience)
    • Strong proficiency in Microsoft Office, Outlook, Word, Excel and PowerPoint, with heavy emphasis using Access
    • Excellent telephone and interpersonal skills - diplomatic, friendly, personable, cooperative
    • Able to prioritize and meet tight deadlines and work well under pressure
    • Significant experience with domestic and international travel planning
    • Able to work independently; reliable and flexible
    • Extremely well organized and detail oriented
     
  • Preferred:
    • In-depth knowledge of international travel protocols
    • Multi-lingual
    • Proficiency in Adobe Acrobat Professional (preferred but not required)
    • Familiarity with golf
     

 


Additional Comments: 

  • Must be willing to work over-time as requested, in particular, during peak times (Championship season)

To Apply: 

Please click the following link: Executive Assistant  

The United States Golf Association is an Equal Opportunity Employer  




 
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