Coordinator, Royalties

About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches, attracting players and fans from more than 160 countries. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, equipment standards and World Amateur Golf Rankings. The USGA’s reach is global with a working jurisdiction in the United States, its territories and Mexico, serving more than 25 million golfers and actively engaging 150 golf associations.


The USGA is one of the world’s foremost authorities on research, development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and invests in the development of the game through the delivery of its services and its ongoing “For the Good of the Game” grants program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.



Far Hills, NJ

Position Summary: 

Coordinate the collection of royalty reports and payments from licensees and licensed manufacturers for the sale of merchandise bearing USGA championship logos and trademarks as required by license agreements; including, review reports, record payments received and prepare summary reports of sales and royalties from licensed merchandise. Assist with the implementation of automated licensing management software system.

What You Can Expect 

Royalty Collections  

  • Draft and send quarterly and bi-annual reminder notices to all licensees, licensed manufacturers and U.S. Open, Senior Open and Women’s Open host sites 30 days prior to due dates for royalty reports, payments and purchase orders 
  • Contact licensees, licensed manufacturers and host sites with regard to delinquent royalty reports, purchase reports or monies owed; continue to follow up bi-weekly until reports and payments are received
  • Notify Manager, Licensing of any outstanding reports and payments due that have been uncollectible


Review and Process Payments  

  • Review purchase reports received monthly, quarterly or biannually from U.S. Open, Senior Open and Women’s Open host sites and annually from the U.S. Open Merchandise Department; check for accurate calculations and completeness
  • Review royalty reports and payments received from all licensees and licensed manufacturers; check for accurate calculations and completeness
  • Verify manufacturer agreements are fully executed and samples are approved
  • Record and compare purchase amounts and royalty payments received against purchase reports
  • Follow up with host sites, licensed manufacturers, U.S. Open Merchandise Department and Accounting as needed to resolve discrepancies
  • Submit royalty checks to Accounting, referencing the appropriate budgetary line


Licensing Management System  

  • Assist in the discovery phase, transition and implementation of automated, web-based licensing management software system
  • Coordinate the transfer of data with merchandising, IT and software vendor
  • Train and learn all aspects of the system, with a focus on contract administration, royalty management and analysis reporting


Analysis and Reporting  

  • Analyze and prepare monthly and quarterly reports on licensing income and sales generated
  • Provide manager with weekly update report on royalties received and overdue
  • Provide manager with weekly update report on sales
  • Provide accounting with monthly updates on royalties that need to be accrued
  • Provide quarterly reports on sales to approved retail accounts by licensee
  • Gather monthly and quarterly royalty income projections and assist management with quarterly forecasts and yearly budget 


 License Agreements

  • Draft national license agreements and addenda
  • Draft amendment requests for legal department with details regarding renewals, new license agreements and terminations
  • Maintain lists of licensees, expiration dates, minimum guarantees, sales generated and royalties earned; and distribute quarterly


General Office Administration  

  • Scan and electronically file royalty and purchase reports, supporting documentation and reminder memos
  • Answer phone and e-mail questions relating to royalty reporting terms
  • Screen potential licensee and retailer requests

What You Bring to the USGA 

  • Associates degree, Bachelor’s degree, or 2+ years related work experience preferred
  • Accounting knowledge required
  • Excellent analytical, mathematical and problem-solving resolution skills required
  • Proficiency in Microsoft Office with strong Excel spreadsheet expertise in business analysis required
  • Strong attention to detail, organization and prioritization required
  • Excellent grammatical composition, written/verbal communication skills, customer service and interpersonal skills required
  • Ability to work as a team player and independently, interact professionally with internal/external business partners, and multi-task in fast-paced environment required
  • Prior experience in licensed merchandise preferred
  • Prior experience and strong understanding of licensing/contract management software systems preferred

To Apply: 

Please click link to apply Coordinator, Royalties

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