Assistant Manager, Championship Administration


About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings. The USGA’s working jurisdiction comprises the United States, its territories and Mexico.

The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.

 


 

Location: 

Far Hills, New Jersey
 

Reports to: 

Sr. Director, Championship Administration and Director, Championship Administration
 

Position Summary: 

Prepares orders for qualifying medals and qualifying host club plaques.  Prepares refunds to qualifying officials.  Maintains databases for all exempt players, ADA requests and special exemptions. Performs in-house administration for 1 or 2 USGA amateur championships.  Provides administrative support to Senior Director, Assistant Director, Manager and Manager of Technical Services.

 


Duties 

 

  • Orders qualifying medals when sites are finalized for all USGA Championships verifies accuracy of completed medals and ships to qualifying officials.  Orders duplicate medals from qualifying results, if required.  Orders club appreciation plaques for each championship qualifying site as sites are finalized.  Orders pewter bag tags for retiring Executive Committee and Women’s Committee members yearly.  Completes purchase orders and keeps record of all expenditures for the above and presents same for yearly budget.
  • Maintains entry data base.  Reconciles and balances incoming championship entries against Data Entry reports on weekly basis during the championship season.  Keeps records of pending entries, withdrawals and transfers as they pertain to weekly balancing.  Monitors and coordinates the expedition of A/Rs.  Prepares weekly report of entries received for the InfoPortal.
  • Maintains post-closing database.  Receives and coordinates tax data from OIC’s with regard to refunds they receive for hosting qualifying.  Submits report and check requests to Accounting for each championship.  Verifies accuracy of checks and disburses payment to each individual official or golf association.  Keeps track and notifies officials of all withdrawals after closing and prior to qualifying to facilitate on-site grouping changes.
  • Responds to and/or disseminates phone and email inquiries to Championship Administration from officials, players and the general public as it pertains to entry process, transfers and withdrawals.
  • In charge of the in-house administration of at least one USGA amateur championship, including but not limited to accumulation of qualifying sites, entry editing, exemption review, release and closing of entries, working with SIC on allocation of spots and reallotment, compiling qualifying results, preparing groupings and red book.
  • Prepares and maintains exempt players’ database for all 13 USGA Championships.   Prepares written notification and email release of exempt information to players and various Tours.
  • Creates files, correspondence and maintains database for special exemptions for 13 championships for Senior Director.
  • Maintains files for all ADA related cart requests.  Coordinates notification to officials when cart must be provided.

 

  

Knowledge, Education, Skills & Abilities 

  • Intermediate knowledge of Microsoft Office Suite 2007, including InfoPath, is required
  • Intermediate knowledge of Adobe In Design. 
  • Demonstrated excellent organizational skills.
  • Must have strong interpersonal skills, reliable, conscientious and able to work independently.
  • Accurate and detail oriented. 
  • Must attend on-site training and up-dates provided by IT when related to job responsibilities.
  • Golf administration experience preferable, but negotiable if other previous work skills are of equal value to the position.
  • Some overtime required as needed, including but not limited to all Championships’ closing nights.  Working hours 8:30-5:00pm. Flex time not available during Championship season. Vacation requests must coincide with work schedule and responsibilities.
  • Position requires constant adherence to benchmarks and deadlines and candidate must be comfortable under pressure to accomplish same.

 


To Apply: 

Please click on the following link Assistant Manager, Championship Administration to apply to this opportunity.