Administrative Assistant


About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings. The USGA’s working jurisdiction comprises the United States, its territories and Mexico.

The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.

 

Location: 

Far Hills
 

Position Summary: 

 The United States Golf Association (USGA) seeks an administrative assistant to provide support with scheduling, correspondence, travel planning, and other organizational tasks.  This candidate will be responsible for coordinating and handling a number of diversified duties within the respective department.  Candidate must demonstrate good judgment, work independently, take initiative and have the ability to work in fast paced working environment, willing to work additional hours, up to 2 weeks on-site at national championship, as well as weekends when needed. 

 


Duties 

  • Coordinate internal and external meetings, including basic meeting logistics (locations, agenda, equipment, etc.)
  • Prepare expense reports
  • Coordinate travel plans including flights, lodging, meeting itineraries and other logistics.
  • Support correspondence to ensure all incoming phone calls and written communications are responded to in a timely manner.
  • Assist with organization and storage of various documents and handle conversion of existing paper documents to digital files.
  • Assist in preparation of reports, presentations, and other various documents.
  • Manage department calendar and contacts using Microsoft Outlook.
  • Manage several major mailings/projects that are sent to vendors, volunteers, staff, executives and committee members.
  • Customer service inquiries that include handling requests for ticket or merchandise. 

 

 

Working Relationships 

 

 


Knowledge, Education, Skills & Abilities 

 

  •  4-6 years minimum work experience, preferably in an administrative capacity
  • Excellent telephone and interpersonal skills – diplomatic, friendly, personable, cooperative
  • Able to prioritize and meet tight deadlines
  • Able to work independently
  • Extremely well organized and detail oriented
  • Strong proficiency and good understanding of MS Office programs including Word, Excel, Access, and PowerPoint
  • Able to handle movement and shipment of  boxes up to 30lbs
  • Annual Travel to U.S. Open host club for approximately up to two weeks in June
  • Willing to work overtime as requested

 


To Apply: 

Please send cover letter with salary expectations and resume to hr@usga.org with job title in the subject line.

 




 
Partner Links
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Chevron
   

The USGA and Chevron have committed to using the game of golf to encourage students in science, technology, engineering and math (STEM) disciplines. This commitment has led to the creation of extensive golf-focused STEM teaching tools, and has resulted in charitable contributions to support golf-related programs through Eagles for Education™

At U.S. Open Championships the Chevron STEM ZONE™ is an interactive experience highlighting the science and math behind the game of golf through a variety of hands-on exhibits and experiments.

The partnership has also produced educational materials such as the Science of Golf video series and a nationally-distributed newspaper insert which are provided to teachers as tools to enhance existing curriculum in schools. These lessons teach the science behind the USGA’s equipment testing, handicapping, and agronomy efforts.

For more interactive experiences featuring golf-focused STEM lessons, visit the partnership homepage.


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Rolex
   

Rolex has been a longtime supporter of the USGA and salutes the sportsmanship and great traditions unique to the game. This support includes the Rules of Golf where Rolex has partnered with the USGA to ensure golfers understand and appreciate the game.

As the official timekeeper of the USGA and its championships, they also provide clocks throughout host sites for spectator convenience.

For more information on Rolex and their celebration of the game, visit the Rolex and Golf homepage.



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IBM
   

IBM has partnered with the USGA to bring the same technology, expertise, and innovation it provides to businesses all over the world to the USGA and golf's national championship.

IBM provides the information technology to develop and host the U.S. Open’s official website, www.usopen.com, as well as the mobile apps and scoring systems for the three U.S. Open championships. These real-time technology solutions provide an enhanced experience for fans following the championship onsite and online.

For more information on IBM and the technology that powers the U.S. Open and businesses worldwide, visit http://www.usopen.com/IBM

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Lexus
   

Lexus is committed to partnering with the USGA to deliver a best-in-class experience for the world’s best golfers by providing a fleet of courtesy luxury vehicles for all USGA Championships.

At each U.S. Open, Women’s Open and Senior Open, Lexus provides spectators with access to unique experiences ranging from the opportunity to have a picture taken with both the U.S. Open and U.S. Women’s Open trophies to autograph signings with legendary Lexus Golf Ambassadors in the Lexus Performance Drive Pavilion.

For more information on Lexus, visit http://www.lexus.com/

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Together, American Express and the USGA have been providing world-class service to golf fans since 2006. By creating interactive U.S. Open experiences both onsite and online, American Express enhances the USGA’s effort to make the game more accessible and enjoyable for fans.

For more information on American Express visit www.americanexpress.com/entertainment


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