Administrative Assistant


About the USGA: 

The USGA conducts the U.S. Open, U.S. Women’s Open and U.S. Senior Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings. The USGA’s working jurisdiction comprises the United States, its territories and Mexico.

The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.
 

Location: 

Far Hills
 

Position Summary: 

 The United States Golf Association (USGA) seeks an administrative assistant to provide support with scheduling, correspondence, travel planning, and other organizational tasks.  This candidate will be responsible for coordinating and handling a number of diversified duties within the respective department.  Candidate must demonstrate good judgment, work independently, take initiative and have the ability to work in fast paced working environment, willing to work additional hours, up to 2 weeks on-site at national championship, as well as weekends when needed. 

 


Duties 

  • Coordinate internal and external meetings, including basic meeting logistics (locations, agenda, equipment, etc.)
  • Prepare expense reports
  • Coordinate travel plans including flights, lodging, meeting itineraries and other logistics.
  • Support correspondence to ensure all incoming phone calls and written communications are responded to in a timely manner.
  • Assist with organization and storage of various documents and handle conversion of existing paper documents to digital files.
  • Assist in preparation of reports, presentations, and other various documents.
  • Manage department calendar and contacts using Microsoft Outlook.
  • Manage several major mailings/projects that are sent to vendors, volunteers, staff, executives and committee members.
  • Customer service inquiries that include handling requests for ticket or merchandise. 

 

  

Working Relationships 

 

 


Knowledge, Education, Skills & Abilities 

 

  •  4-6 years minimum work experience, preferably in an administrative capacity
  • Excellent telephone and interpersonal skills – diplomatic, friendly, personable, cooperative
  • Able to prioritize and meet tight deadlines
  • Able to work independently
  • Extremely well organized and detail oriented
  • Strong proficiency and good understanding of MS Office programs including Word, Excel, Access, and PowerPoint
  • Able to handle movement and shipment of  boxes up to 30lbs
  • Annual Travel to U.S. Open host club for approximately up to two weeks in June
  • Willing to work overtime as requested

 


To Apply: 

Please send cover letter with salary expectations and resume to hr@usga.org with job title in the subject line.