Volunteer Administration Intern

2018 U.S. Women’s Open

Volunteer Administration Intern (1 position)

Shoal Creek | Shoal Creek, AL

Position Timeframe: March 5, 2018-July 13, 2018

 

Are you looking to join a dynamic team who works together to promote and conserve the true spirit of the game of golf? The U.S. Women’s Open Championship internship is a great way to gain valuable experience in sports management. Whether you work in Operations or Championship Administration, you will gain valuable experience and see firsthand how an exemplary golf championship is conducted.

The 73rd U.S Women’s Open Championship will be held at Shoal Creek, which will be hosting its first, U.S. Women’s Open Championship and its third USGA championship. Nestled between Oak and Double Oak Mountains in the southern foothills of the Appalachians, the mix of traditional and modern elements at Shoal Creek will truly provide the ultimate test of Championship golf.

 

WHAT YOU CAN EXPECT:

The Championship Office is a fast-paced working environment. Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges and the intern must have top-notch organizational and communication skills. On a daily basis, the intern will find himself or herself working in a typical office environment as well as significant work done in exterior environs. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the Championship, the intern will work at least (40) hour work weeks; however, as we grow closer to the Championship, work weeks will lengthen to sixty plus hours (60+) and will include weekends. An internship with the United States Golf Association and the 2018 U.S. Women’s Open Championship is a tremendous first step for a career in the fields of special event management and professional sports.

The Volunteer Administration Intern will assist with the volunteer program and administrative duties of the 2018 U.S. Women’s Open Championship, including advance preparation/set-up, Championship week responsibilities and post-championship breakdown.

 

VOLUNTEER PROGRAM

The Volunteer Program for the 2018 U.S. Women’s Open consists of more than 2,300 volunteers assigned to 19 volunteer committees. Duties will include:

  • Assisting with volunteer training including: organizing training session materials and credential packets, volunteer handbooks, and the distribution of volunteer credentials along with other important information;
  • Managing the concerns, questions and requests of volunteers before and during the Championship;
  • Assisting Committee Chairs with their responsibilities including: volunteer scheduling, site visits and managing volunteer committees;
  • Setting up, organizing and tearing down volunteer areas on Championship grounds.

 

ADMINISTRATIVE TASKS

The Volunteer Administration Intern will assist with the administrative tasks of the Championship Office. Such tasks include, but are not limited to:

  • Answering phones, preparing mailings, opening incoming mail, UPS shipping/receiving;
  • Assisting with the creation of various correspondences including letters, emails and the Volunteer Newsletter;
  • Keeping the Volunteer Office neat, clean and organized.

 

SPECIAL PROJECTS

The Volunteer Administration Intern will handle special projects, which will arise in the weeks leading up to Championship and during the event. These projects could include, but are not limited to:

  • Coordinating trips to and from specified destinations;
  • Organizing the exchange and distribution of volunteer apparel.

 

WHAT YOU BRING TO THE USGA:

  • Ability to work long and strenuous hours (40 – 60+ hour work week)
  • Effective communication with a wide variety of individuals involved in a national championship
  • Resourceful, presentable, courteous, friendly and organized
  • Good follow-up skills and ability to handle issues quickly and calmly
  • Ability to work independently and support the team
  • Ability to work with Microsoft Office software - above average knowledge of Excel, Word, Outlook, & PowerPoint
  • Ability to prepare presentations to include PowerPoint and printed material
  • Demonstrated ability to follow and execute detailed plans – able to anticipate and analyze problems and provide logical solutions
  • Ability to work well under pressure

 

To apply, please submit materials to: 2018 U.S. Women’s Open Volunteer Administration Intern.

 

This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.

 

The United States Golf Association is an Equal Opportunity Employer

 

About the USGA:

The USGA conducts the U.S. Open, U.S. Women’s Open, U.S. Senior Open and U.S. Senior Women’s Open, as well as 10 national amateur championships, 2 state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings.

The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.

 

 

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