118th U.S. Open Internship
Public Safety Intern (1 position)
Shinnecock Hills Golf Club | Southampton, New York
Position Timeframe: February 5, 2018-June 29, 2018
Are you looking to join a dynamic team who works together to promote and conserve the true spirit of the game of golf? The U.S. Open Championship internship is a great way to gain valuable experience in sports management. Whether you work in Merchandising, Operations, Championship Administration or Will Call, you will gain valuable experience and see firsthand how an exemplary golf championship is conducted.
The 118th U.S. Open Championship will be held at Shinnecock Hills Golf Club, which will be hosting its fifth U.S. Open Championship and its ninth USGA championship. Founded in 1891, Shinnecock Hills Golf Club is one of the most historic and iconic golf venues in the world. It is the oldest incorporated golf club and was one of the five founding member clubs of the USGA.
WHAT YOU CAN EXPECT:
The Public Safety Plan for the 118th U.S .Open Championship encompasses an umbrella of elements including security, parking and transportation and medical support. The plan entails coverage of the entire site as well as some off-site elements that are critical to providing a safe and secure environment for all attendees at the championship. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the Championship, interns will work at least (40) hour work weeks; however, as we grow closer to the Championship, work weeks will lengthen to sixty plus hours (60+) and will include weekends. This position will be responsible for assisting in management of all public safety facets including assuming the following responsibilities:
- In conjunction with the Director and Coordinator, 118th U.S. Open Championship, you will work with the parking services company to ensure that they have the necessary resources procured and delivered to each parking site and assist in developing parking lot operational maps.
- In conjunction with the Director and Coordinator, 118th U.S. Open Championship, you will work with the various law enforcement agencies to provide them with the requisite information needed for them to execute their roles such as documenting post duties.
- Along with the Championship Coordinator, you will coordinate the USGA effort for all law enforcement meetings including: 1) arrange for a meeting site; 2) prepare all printed materials; 3) assist with presentations, including PowerPoint if needed.
- Manage and update all contact information across all elements of the public safety operations.
- Generate and prepare the Public Safety and Parking and Transportation Plan manuals.
- Assist the Director with coordination and confirmation that the appropriate number of shuttle buses are in rotation at the correct times and consistent with documented schedules.
- Assist the Director and Coordinator with the distribution and tracking of all parking passes, parking decals and shuttle placards in an orderly fashion that can be referenced through and after the operational period.
- Assist with the distribution and inventory management of logistical resources to areas of operation during the week of the championship. Inventory may include but not be limited to food and beverage, golf carts, uniforms, office supplies and communication equipment.
- Document and communicate all resource requirements for the Public Safety plan to include but not limited to; golf carts, operational tents, depot tents, light towers, restrooms, bike rack, parking lot signage, and traffic cones. Communication of said resources should be timely and inclusive of necessary USGA staff, vendors and public safety agencies and personnel.
- Following the championship, manage the teardown of parking lots and the return of rented equipment to ensure limited to no attrition charges.
The intern will assist with the administrative tasks of the championship public safety plan.
Such tasks include, but are not limited to:
- Answering phones, preparing documentation and manuals.
- Inventorying parking passes and other items/equipment necessary for the public safety plan.
- Assisting with organizing all correspondence relating to security and transportation matters prior to, during and after the championship.
The intern will handle special projects, which will arise in the weeks leading up to championship and during the event. These projects could include, but are not limited to:
- Coordinating trips to and from specified destinations
WHAT YOU BRING TO THE USGA:
- Ability to work long and strenuous hours (40 – 60+ hour work week)
- Effective communication with a wide variety of individuals involved in a national championship
- Resourceful, presentable, courteous, friendly and organized
- Good follow-up skills and ability to handle issues quickly and calmly
- Ability to work independently and support the team
- Ability to work with Microsoft Office software - above average knowledge of Excel, Word, Outlook, & PowerPoint
- Ability to prepare presentations to include PowerPoint and printed material
- Demonstrated ability to follow and execute detailed plans – able to anticipate and analyze problems and provide logical solutions
- Ability to work well under pressure
To apply, please submit materials to: U.S. Open Long Term Public Safety Intern
This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.
The United States Golf Association is an Equal Opportunity Employer
About the USGA:
The USGA conducts the U.S. Open, U.S. Women’s Open, U.S. Senior Open and U.S. Senior Women’s Open, as well as 10 national amateur championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings.
The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.