Championship Office Administration
Player Services Intern (1 position)
Pebble Beach Golf Links | Pebble Beach, CA
Position Timeframe: March 4, 2019 – June 28, 2019
Are you looking to join a dynamic team who works together to promote and conserve the true spirit of the game of golf? The U.S. Open Championship internship is a great way to gain valuable experience in sports management. Whether you work in Merchandising, Operations, Championship Administration or Will Call, you will gain valuable experience and see firsthand how an exemplary golf championship is conducted.
The 119th U.S. Open Championship will be held at Pebble Beach. Pebble Beach will ring in its centennial birthday in 2019, second time the USGA and PBC will celebrate a centennial together (the first was in 2000 for the 100th playing of the U.S. Open). It is easy to get caught up in the views at Pebble Beach with it being adjacent to Stillwater Cove and Carmel Bay with Carmel Highlands in the background.
WHAT YOU CAN EXPECT:
The Championship Office is a fast paced working environment. The Administration & Player Services Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges and interns must have top-notch organizational and communication skills. On a daily basis, the intern will find themselves working in a typical office environment as well as significant work done in exterior environs. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the Championship, the intern will work at least (40) hour work weeks; however, as we grow closer to the Championship, work weeks will lengthen to sixty plus hours (60+) and will include weekends. An internship with the United States Golf Association and the 2019 U.S. Open Championship is a tremendous first step for a career in the fields of special event management and professional sports.
The Administration & Player Services Intern will assist with the day-to-day administrative management of the Championship Office as well as focus on the player services program of the 2019 U.S. Open Championship, including advance preparation/set-up, Championship week responsibilities and post-championship breakdown.
- Answering phones, preparing mailings, opening incoming mail, UPS shipping/receiving.
- Keeping the Championship and Player Services offices neat, clean and organized.
- Answering incoming e-mails to the 2019 U.S. Open and 2019 U.S. Open Player Services email accounts.
- Maintain all necessary office supplies and order items as necessary. May require local trips to pick-up any critical items as needed.
- In conjunction with the Senior and Assistant Managers, 2019 U.S. Open Championship, Coordinate staff meal plans for USGA Championship Office, Operations Office and Volunteer Office, starting pre-championship until the opening of USGA Hospitality. Develop meal options considering budgetary requirements, delivery options, etc.
- Prepare onsite USGA Championship Office and Player Services Office setup and removal for temporary office workspaces.
- Assist in taking and distributing notes for meetings as necessary.
- Assume the administrative role defined above within the Player Services Office in the weeks leading up to, during and after the championship.
- Provide assistance to Director & Assistant, U.S. Open Player Services in coordinating the player home rental program, including communicating via phone and e-mail with homeowners, scheduling and attending in-home visits to confirm accuracy of information provided by homeowners, and assisting player representation with home rental information.
- In conjunction with Director & Assistant, U.S. Open Player Services, assist with the arrival and departure needs of all players in the field.
- Assist with the distribution and collection of player and VIP courtesy vehicles.
- Assist in the planning and execution efforts of the player spouse gift bags and spouse trip.
- Assist with the distribution of credentials, packets and information to players and their support groups.
The intern will handle special projects which will arise in the months leading up to championship and during the event. These projects could include, but are not limited to:
- Assist Coordinator(s), 2019 U.S. Open Championship with various projects involving the Volunteer Program and Public Safety planning efforts.
- Assist Coordinator(s), 2019 U.S. Open Championship with managing the intern housing program.
WHAT YOU BRING TO THE USGA:
- Ability to work long and strenuous hours (40 – 60+ hour work week)
- Effective communication with a wide variety of individuals involved in a national championship
- Resourceful, presentable, courteous, friendly and organized
- Good follow-up skills and ability to handle issues quickly and calmly
- Ability to work independently and support the team
- Ability to work with Microsoft Office software - above average knowledge of Excel, Word, Outlook, & PowerPoint
- Ability to prepare presentations to include PowerPoint and printed material
- Demonstrated ability to follow and execute detailed plans – able to anticipate and analyze problems and provide logical solutions
- Ability to work well under pressure
To apply, please submit materials to: 2019 U.S. Open Administration & Player Services Intern.
This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.
The United States Golf Association is an Equal Opportunity Employer
About the USGA:
The USGA conducts the U.S. Open, U.S. Women’s Open, U.S. Senior Open and U.S. Senior Women’s Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings.
The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.