Championship Office Administration
Public Safety Intern (1 position)
Pebble Beach Golf Links | Pebble Beach, CA
Position Timeframe: November 5, 2018-August 9, 2019
Are you looking to join a dynamic team who works together to promote and conserve the true spirit of the game of golf? The U.S. Open Championship internship is a great way to gain valuable experience in sports management. Whether you work in Merchandising, Operations, Championship Administration or Will Call, you will gain valuable experience and see firsthand how an exemplary golf championship is conducted.
The 119th U.S. Open Championship will be held at Pebble Beach. Pebble Beach will ring in its centennial birthday in 2019, second time the USGA and PBC will celebrate a centennial together (the first was in 2000 for the 100th playing of the U.S. Open). It is easy to get caught up in the views at Pebble Beach with it being adjacent to Stillwater Cove and Carmel Bay with Carmel Highlands in the background.
WHAT YOU CAN EXPECT:
The Public Safety Plan for the 2019 U.S .Open Championship encompasses an umbrella of elements including security, parking and transportation and medical support. The plan entails coverage of the entire site as well as some off-site elements that are critical to providing a safe and secure environment for all attendees at the championship. This position will focus on assisting in management of the parking and transportation plan that falls within the overall public safety plan including assuming the following responsibilities:
- In conjunction with the Senior Manager and Assistant Manager, 2019 U.S. Open Championship, you will work with the parking services company (or companies) to ensure that it/they have the necessary resources procured and delivered to each parking site and assist in developing parking lot operational maps.
- In conjunction with the Senior Manager and Assistant Manager, 2019 U.S. Open Championship, you will liaise with the local and state police and assist them in the execution of their duties. Develop post duties for each traffic post.
- Along with the Assistant Manager, you will coordinate the USGA effort for all law enforcement meetings including: 1) arrange for a meeting site; 2) prepare all printed materials; 3) assist with presentations, including PowerPoint if needed.
- Assist in preparing, generating and distributing the Parking and Transportation Plan manuals and documentation.
- Coordinate with the shuttle/bus companies to make certain that the appropriate number of shuttle buses are in rotation at the correct times and consistent with documented schedules.
- Coordinate with the operations team and respective vendors to ensure necessary tents, bike rack, signage, restrooms and all other equipment are in place at parking lots or depots prior to the start of the championship.
- Assist with the distribution and inventory management of logistical resources to areas of operation during the week of the championship. Inventory may include but not be limited to food and beverage, golf carts, uniforms, office supplies and communication equipment.
- Following the championship, assist in managing the teardown of parking lots and the return of rented equipment to ensure limited to no attrition charges.
The intern will assist with the administrative tasks of the championship public safety plan.
Such tasks include, but are not limited to:
- Answering phones, preparing documentation and manuals.
- Inventorying parking passes and other items/equipment necessary for the public safety plan.
- Assisting with organizing all correspondence relating to parking and transportation matters prior to, during and after the championship.
The intern will handle special projects which will arise in the weeks leading up to championship and during the event. These projects could include, but are not limited to:
- Coordinating trips to and from specified destinations
WHAT YOU BRING TO THE USGA:
- Ability to work long and strenuous hours (40 – 60+ hour work week)
- Effective communication with a wide variety of individuals involved in a national championship
- Resourceful, presentable, courteous, friendly and organized
- Good follow-up skills and ability to handle issues quickly and calmly
- Ability to work independently and support the team
- Ability to work with Microsoft Office software - above average knowledge of Excel and Word
- Ability to prepare presentations to include PowerPoint and printed material
- Demonstrated ability to follow and execute detailed plans – able to anticipate and analyze problems and provide logical solutions
- Ability to work well under pressure
To apply, please submit materials to: 2019 U.S. Open Public Safety Intern.
This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.
The United States Golf Association is an Equal Opportunity Employer
About the USGA:
The USGA conducts the U.S. Open, U.S. Women’s Open, U.S. Senior Open and U.S. Senior Women’s Open, as well as 10 national amateur championships, two state team championships and international matches. Together with The R&A, the USGA governs the game worldwide, jointly administering the Rules of Golf, Rules of Amateur Status, Equipment Standards and World Amateur Golf Rankings.
The USGA is a global leader in the development and support of sustainable golf course management practices. It serves as a primary steward for the game’s history and funds an ongoing “For the Good of the Game” charitable giving program. Additionally, the USGA’s Course Rating and Handicap systems are used on six continents in more than 50 countries.